Privacy notice
Last updated: 30 September 2026 · Notice version 1
VertexSprint (“we”) provides Leave Management. This notice explains how we handle personal data under India’s Digital Personal Data Protection Act, 2023. It is a product notice, not legal advice, and it is not a certification of DPDP compliance.
What we collect
- Account: name, email, password hash, verification status, consent time.
- Workspace: organization name, slug, timezone, and settings you save.
- Attendance: device identifiers, employee device IDs (strings, including leading zeros), punch timestamps, direction, and mapping status. Punches may arrive before an employee is mapped.
- Leave: request dates, units, type, status, and reasons. Reasons are shown only to the employee and authorized admins in that workspace.
- Salary: compensation amounts in integer minor units, draft/final payroll lines, and published PDF statements. Drafts are not shown to employees.
What we do not collect
We do not store fingerprints, face templates, or other biometric samples. The Windows attendance agent reads device logs over the office LAN and sends punch events. Hardware templates stay on the device.
Why we use it
To operate the workspace you create: sign-in, attendance calculation, leave ledgers, operational reports, and basic salary statements you request. Transactional mail is sent from admin@vertexsprint.com. We do not send marketing mail from this product.
Who processes it
Hosting and mail: Hostinger, operated by VertexSprint. Device tokens are hashed at rest and are ingest-only. We do not sell personal data.
Your role for employee data
You are responsible for having a lawful basis to store employee, attendance, leave, and salary information. Leave Management processes those records only inside the workspace you control. Employees cannot see coworker attendance, leave reasons, or draft payroll.
Retention and rights
We keep data while your account exists. You may request access, correction, or erasure, or withdraw consent, by emailing admin@vertexsprint.com.
Grievance
Contact admin@vertexsprint.com. We will acknowledge and work to resolve complaints about personal data.